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Carrier claims · B2B

Get back
what is
yours.

Managed service for B2B shippers. We handle claims, disputes and exceptions with your carriers (DHL, UPS, FedEx, Colissimo and others), while your teams stay focused on operations.

No installNo commitmentDaily reporting
REFUND/OPS · CASE● Analysis in progress
Internal reference
RC-2026-0417
Carrier
DHL
Tracking #
JD0142385729FR
Workflow
Detection (TMS)
24.04 · 14:02
Eligibility check
24.04 · 14:18
DHL form submission
25.04 · 09:45
Carrier acknowledgment
Pending
Case closure
-
Amount claimed
+ 32,40 €
FR · 0142 · 4385 · 7290
✓ Case closed · +32.40 €
RC-2026-0417DHLCLOSED+32,40 €
RC-2026-0418UPSIN PROGRESS
RC-2026-0419FedExCLOSED+78,10 €
RC-2026-0420ColissimoSUBMITTED
RC-2026-0421Mondial RelayCLOSED+19,90 €
RC-2026-0422GLSIN PROGRESS
RC-2026-0423TNTCLOSED+45,20 €
RC-2026-0424DPDSUBMITTED
The reality

Most claims
aren't complicated.
They're just put off.

01

No bandwidth

Manual claim follow-up keeps getting pushed behind the day's urgent priorities.

02

Too repetitive

Same steps, same evidence, same follow-ups, on every case.

03

Deadlines slip

Without daily monitoring, claim windows close without resolution.

04

Money lost

Unclaimed refunds and time spent never show up in any P&L.

Method

Four steps,
not one more.

01

Audit

We analyse your flow: volumes, carriers, recurring case types, eligible scope.

A few days
02

Pilot

Narrow scope, dedicated access, fast validation. You see real impact before any commitment.

Within 2 weeks
03

Daily ops

Our agents run your workflows. Detection, submission, follow-up, closure, with no involvement from your teams.

Every day
04

Reporting

Daily email summary: new cases, closed cases, recovered amounts, anomalies detected.

07:30 every morning
Covered carriers · 8 in total
FedEx
DHL
UPS
DPD
Colissimo
Mondial Relay
GLS
TNT
Scope

What we operate,
plain and clear.

8
Covered carriers

DHL, UPS, FedEx, DPD, GLS, TNT, Colissimo, Mondial Relay.

0
Software to install

None. We operate from our own dedicated infrastructure.

24h
Submission turnaround

Every eligible case is submitted within 24 working hours.

24/7
Daily reporting

Operational summary in your inbox every morning.

Visibility

One summary,
every morning,
no login.

New cases, submitted forms, closed cases, anomalies detected. The only format your teams use to consume information: email.

  • No dashboard to open
  • No notifications to filter
  • No access rights to manage
  • No onboarding to organise
Daily summary · Apr 26
agent@refund-ops.com · 07:34
INBOX
0
New cases
since yesterday
0
Forms submitted
last 7 days
0
Awaiting carrier
acknowledged
0
Not eligible
out of scope
Today's actions5 new cases opened, 7 forms submitted, 2 cases closed favourably +172.40 €.
Why us

Managed service.
Not a product we hand you to use.

/01

Isolated execution

Each client account has its own dedicated environment. No shared access, no data mixed between clients.

/02

Human supervision

No case is submitted without validation. Our agents drive, monitor and correct workflows continuously.

/03

Full traceability

Every action on a case is logged and auditable. You can reconstruct the full path of every claim.

/04

No software

Nothing to install in your systems. You receive the result (an email report), not the friction.

Pricing

Start with
a simple pilot.

An intentionally narrow scope to validate impact at your end before any extension.

Offer · Pilot
No commitment

1 workflow,
1 account.

Scope validated together after the audit. Extension to other workflows possible once impact is demonstrated.

Setup from
500
Audit + integration
Subscription from
100€/month
Execution + supervision
Included in the pilot
  • 01Compatibility audit
  • 02Dedicated execution environment
  • 03Supervised AI agents per workflow
  • 04Daily email reporting
  • 05Human review on edge cases
  • 06Responsive support during the pilot
Extension to other workflows possible
once impact is validated.
Questions

What people
always ask.

Yes, in an encrypted vault dedicated to your account. Least-privilege principle: our agents only access the portals strictly required by the workflow.
No. We operate from our own infrastructure. You receive a daily email report, that's it.
Yes. Narrow scope, fast validation, extension after. No long commitment before you've seen actual impact.
Yes, any authenticated repetitive back-office workflow. Same mechanics: isolated execution, human supervision, traceability.
The audit takes a few days. The pilot typically starts within 2 weeks once feasibility is confirmed.

Let's audit your flow.
No commitment.

You send us a sample of cases. We estimate eligibility and recoverable potential. If it makes sense, we start a pilot.